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Graduating Student Information

Are you an undergraduate student who is graduating soon? Below is information regarding Senior Project and Commencement.

Each Senior Project group has its own page. Each email sent from the SE Main Office regarding Commencement as well as emails with Senior Project information has it's own accordion page. 

Fall-Spring Senior Project Dates 2017-2018
EventDateLocation
Expectations Meeting8/29SIH-1600
Interim Presentations

11/30

12/5

12/7

GOL-1400

Carlson Aud.

GOL-1400

How to Make a Poster3/6CIMS-2210/2220
SE Project Day4/12Golisano Atrium
Final Presentations

4/17

4/19

4/24

4/26

TBD

TBD

TBD

TBD

Senior Project Celebration4/27GOL-2400
   

 

Spring-Summer Senior Project Dates 2017-2018
EventDateLocation
Expections Meeting1/17GOL-1650
Interim Presentations4/25CAR-1230
How to Make a PosterTBDTBD
SE Project DayTBDTBD
Final PresentationsTBDTBD
Senior Project CelebrationsTBDTBD
   

 

Commencement Email #1 1/30/18

According to our records, you are eligible to participate in the 2018 Commencement Ceremony. Below is information pertinent to Commencement. You will be receiving periodic information from me regarding Commencement through the rest of the semester, please open and read all of these emails.

Action items:

  • Attend the Graduation Fair on January 31st 11am-2pm in the Fireside Lounge (in the SAU) – this marks the 100 day count down until graduation, all sorts of information and vendor booths will be available
  • Visit https://www.rit.edu/academicaffairs/commencement/  – This is where you and your family can find important information regarding your regalia, our reception, and where you need to be and when
  • Apply for graduation or check to make sure your information is correct in SIS – This will ensure you have your name in the Commencement Book, you receive a diploma, and that your academic advisor knows you are planning on graduating
    • Login to SIS (http://sis.rit.edu)
    • Choose “Apply for Graduation” from the dropdown
    • Follow the prompts to apply for Spring 2017-2018
  • Have SE friends who are also graduating? Ask them if they got this email

 

If you believe you received this email in error:

  • Already participated in a commencement ceremony? Reply to this email and let me know. I’ll remove you from our list
  • Not planning on participating? Let me know that, too (you’ll still get your diploma mailed to you)

 

Thanks,

Chelsea

Sr Project Email: Things coming up before spring break; SE Project Day; Final presentations 2/22/18

I am going to highlight a number of things in this message. Please read through all of it.

  • I finally put together a Project Timeline for the 14-week terms. You can use this for your planning for the remainder of senior project.
  • The How to Make a Poster session will be on Tuesday, 6 March, at 5pm in SLA 2220/10. This is a required all-hands meeting. The presentation will last 35 - 40 minutes. If you meet your project sponsor on Tuesday's, you will need to delay the start of your meeting that day. Your poster files will be due by 4:30pm on Monday, 2 April. More information will follow with submission instructions.
  • Your poster presentation to the faculty and SE Industrial Advisory Board members will be on Thursday, 12 April from 6:30 - 8:30pm. At least two team members will need to be present throughout that period to talk about your project and answer questions. It does not need to be the same team members for the whole two hours. You can break it up into shifts.
  • Next week, your coach should put up mid-term peer evaluations for you to complete. You will do a mid-term project review the following week.
  • Shortly, we will decide on the schedule for final presentations which will be during the last two weeks of the term (16 April and 23 April). Once the schedule days are set, requests for times will work the same as for the interim presentations. Our goal will be to have presentations scheduled before spring break or at the latest the week right after break.
Scheduling Final Presentations 2/27/18

It is time to start thinking about scheduling final presentations. We have decided to move to four days of presentations on the last four class days (17 April, 19 April, 24 April, 26 April). Due to room availability presentations will start at 5:30pm. The 25 minute presentations will continue with up to 5 per day until 7:35pm. You will request a presentation time the same way you did for your interim presentation in a discussion forum in myCourses. The myCourses senior project community homepage contains the information on the start times and the presentations scheduled to date.

Talk to your project sponsor about the best time to schedule your final presentation. The request forum will open at noon on Monday, 5 March. In your timeslot request, indicate that you have confirmed this time with your project sponsor, your project sponsor will or will not physically attend the presentation, you requested a time when your project sponsor could not attend, but the sponsor would be able to attend at some times that were already reserved indicating the those times.

There are guidelines for your final presentation here.

Order of the Engineer Ring Ceremony 3/6/18

I would like to point your attention to the Engineer’s Ring Ceremony which is a yearly event held at RIT since 1996. This is the induction of graduating engineering students into the Order of the Engineer. Participating in the ceremony is a public acknowledgement of your accomplishment completing this engineering degree, and you accepting the responsibilities of the software engineering profession. I have always felt that it was important to approach my work in an ethical and professional manner, and when I first heard of the Order when I started at RIT, I was inducted at the next year’s ceremony. It is a personal choice for each of you. Each year, we have had an increasing number of SE students participating in the ceremony.

What is Order of the Engineer?

The Order of the Engineer was created to recognize the pride and great responsibility that comes with entry into the engineering profession.  Each year, at ceremonies across the United States, graduating and registered engineers accept the Obligation of the Engineer, which is comparable to the Hippocratic Oath taken by medical doctors.  Those who take the pledge promise to uphold the high standards and ethical responsibilities of the engineering profession.  A stainless steel ring worn on the fifth finger of the working hand symbolizes each initiate’s commitment to uphold the Obligation of the Engineer.  The Order of the Engineer is not a professional society that requires attending meetings and paying dues.  Additional information can be found at: http://www.order-of-the-engineer.org/

When is the Ceremony?

This year the KGCOE ceremony conflicts with the time of the GCCIS commencement ceremony so we will be having our own Ring Ceremony during the Software Engineering department reception on Friday, 5/11, sometime between noon and 1:30pm. This will be a smaller ceremony just for the software engineering students who are interested in participating.

How can I sign up?

You may sign up for the ceremony in the ECCO Office, ENG-2641 (across from clean room) any weekday between 11:00 – 3:30.  You are required to pay a $12 fee (cash or check made out to RIT) to order your ring.  Sample rings are available in the ECCO Center Office so that you can determine the appropriate size.  Rings are worn on the fifth finger of the working hand. 
Deadline for sign-up is Friday, April 13, 2018.

Commencement Email #2 3/9/18

** Action required by Fri, March 23 **

If you are not participating in commencement, disregard this message. 

If you are participating in commencement, please double-check your name in the Commencement Book:  https://www.rit.edu/academicaffairs/commencement/book/  If all looks correct, no additional action needed.  Remember that this is exactly how your name will appear in the Commencement Book.

If your name is missing or you are missing an Honors designation, please notify Chelsea ASAP.

If your name is incomplete or misspelled: Login to SIS (http://sis.rit.edu), choose “Apply for Graduation” from the dropdown, update your name.

Scheduling Interim Presentations for Spring-Summer Sr Project students 3/13/18

It is time to schedule the interim presentations. All six teams will present on Monday, 30 April, in GOL 1650. It will be cozy with sponsors attending some presentations but there were no larger rooms available. The schedule for the presentations is on the myCourses senior project community homepage.

The presentations will run from 4:00 - 6:30pm. Each presentation is 25 minutes including setup and questions. As we do with all of the senior project presentations, we will stream the presentations.

Check if a particular time is more convenient for your project sponsor. Make your request for times by posting a message in the Interim Presentation Request discussion forum. Include the times that would work, your team name, and your project sponsor. I will assign times in the order in which requests were made as indicated by myCourses ordering of the requests in the forum. There will also be a preference given to accommodate sponsors who are traveling to Rochester to attend their team's presentation. When I process a request I will put the information on the homepage schedule and move the request to the processed forum. Before making your request, check the homepage schedule and any pending requests in the request forum to determine the times that are still available.

The request forum is open now. We should work to get the presentations scheduled by the end of March.

If you have any questions, contact your faculty coach or Jim Vallino.

Commencement Email #3 3/28/18

If you are participating in commencement, please double-check your name in the Commencement Book:  https://www.rit.edu/academicaffairs/commencement/book/  If all looks correct, no additional action needed.  Remember that this is exactly how your name will appear in the Commencement Book.

You must check and make any/all changes by 8pm tonight!

If you are missing or need something changed, you must email me by 8pm tonight!

Poster reminder and a couple of other things 3/29/18

Senior Project and Graduating Student Information

On the Senior Project myCourses community homepage is a list of important dates leading up to the end of senior projects. The department office is also maintaining a page with graduating student information.

Poster Files due Monday

Your poster files are due at 4:30pm on Monday, 2 April.

Look on this information page for the details about the poster. You will submit the several requested poster files (30"x40" pdf, 480x360 thumbnail JPEG, native original format) online. You can sftp to nitron.se.rit.edu and deposit the files in /seniorbox/2175/posters/your-team-name, or direct copy them when logged into an SE department machine and you mount the directory, \\mightor.se.rit.edu\seniorbox\2175\posters\your-team-name. where your-team-name is one of the directories listed below. If you are connecting from outside the RIT network, you will either have to use public-key authentication (RSA or ED25519) or connect through the RIT VPN. Additional instructions are on that information page.

SE Senior Project Review Day 4/11/18

The posters are printed and ready for the review of your project this Thursday evening. If you want to take a look at your poster (they all look like 40" x 30" versions of the PDF you submitted), I will have them in my office on Wednesday from 9:30am or so until 11am.

On Thursday evening, the review runs from 6:45 - 8:00pm in the atrium of our building. Be in the atrium at 6:25pm to do the setup. You will need two people from your team to be with the poster through the review period. It does not have to be the same two people the entire time. SE Industrial Advisory Board members and department faculty will stop to talk with you about your project. They will complete an evaluation of your project based on those discussions. You will probably also get others wandering through the atrium at that time stop to find out about your project.

Here is the timeline for the SE Senior Project Review:

6:25pm - Setup
6:45 - 8:00pm - Project Review
8:00 - 8:15pm - Cleanup
8:15pm - Senior Class photo!

Friday ends registration for the Order of the Engineer Ceremony

Soon to be graduating SE students:

 

This is a reminder that if you want to participate in The Order of the Engineer Ceremony, you must register by this Friday, 4/13. You will need to sign up in the ECCO Office, ENG-2641 (across from clean room) any weekday between 11:00 – 3:30. Note that this is only during the middle of that day. Bring $12 in cash or check made out to RIT. You will try on sample rings to find the proper size for you.

 

This year, we will have an SE only Ring Ceremony during our department commencement reception on Friday, May 11.

 

I have included the original information below in case you do not remember it.

 

If you have any questions about this, let me know.

Jim Vallino

 

What is Order of the Engineer?

The Order of the Engineer was created to recognize the pride and great responsibility that comes with entry into the engineering profession.  Each year, at ceremonies across the United States, graduating and registered engineers accept the Obligation of the Engineer, which is comparable to the Hippocratic Oath taken by medical doctors.  Those who take the pledge promise to uphold the high standards and ethical responsibilities of the engineering profession.  A stainless steel ring worn on the fifth finger of the working hand symbolizes each initiate’s commitment to uphold the Obligation of the Engineer.  The Order of the Engineer is not a professional society that requires attending meetings and paying dues.  Additional information can be found at: http://www.order-of-the-engineer.org/

 

When is the Ceremony?

This year the KGCOE ceremony conflicts with the time of the GCCIS commencement ceremony so we will be having our own Ring Ceremony during the Software Engineering department reception on Friday, 5/11, sometime between noon and 1:30pm. This will be a smaller ceremony just for the software engineering students who are interested in participating.

 

How can I sign up?

You may sign up for the ceremony in the ECCO Office, ENG-2641 (across from clean room) any weekday between 11:00 – 3:30.  You are required to pay a $12 fee (cash or check made out to RIT) to order your ring.  Sample rings are available in the ECCO Center Office so that you can determine the appropriate size.  Rings are worn on the fifth finger of the working hand. 
Deadline for sign-up is Friday, April 13, 2018

Commencement Invitations 4/11/18

Hello,

Commencement Invitations have been mailed to most students to their permanent address. However, if you have an international mailing address, you have not been mailed one. If you would like an invitation to mail to your family (or scan and email), please stop into the office to request one.

As a reminder, to find all information regarding commencement, just visit https://www.rit.edu/academicaffairs/commencement/ 

Thank you,

Chelsea

Demos at upcoming presentations

I regularly get asked about demos at your upcoming presentations.

Senior Project Review with posters: demos are encouraged though not required. There are power strips around the planters in the atrium. If you are going to need power to run your demo, you'll want to try to position near a power strip, or at least within range of whatever power cord you have with you.

Final Presentations: demos are expected. Some teams do a live demo with all of the potential risks; other teams will pre-record the use of their project and provide live narrative while the demo video is playing.

Finishing up senior project 4/16/18

Friends don't let their friends stop them from having Sticky Lips BBQ at the Senior Celebration Lunch. We know that you have done it already, but make sure that all of your teammates and friends who are seniors have completed their Senior Exit survey by Monday, 23 April, to ensure that the catering can be secured. The target is over 90% response rate for the better food. The information that you provide is one of several important sources of data in our efforts to improve the program, and is an element of our continuous improvement process required to maintain ABET accreditation. You will need to find the email that your advisor sent to you about the senior exit survey to get the proper link.

I am sure that everyone is looking forward to commencement, but before you get there, here is a checklist of things which you need to take care of to finish off your senior project:

  • Presentations will start on Tuesday, 17 April. Look at the schedule posted on the Senior Project community myCourses homepage to see when you are scheduled to present, and which other day you are required to attend presentations.
  • After attending the presentations, provide evaluation feedback to the teams. Links to the evaluation surveys are on this page. All the surveys are open until 11:59pm on Monday, 30 April. After the surveys close, your faculty coach will provide you with the feedback.
  • Complete final peer evaluations. Your faculty coach will set these up in the myCourses website for your individual project section.
  • Final Self-Assessment deposited in the dropbox in the myCourses community by Monday, 30 April, at 11:59pm.
  • During finals week, each team member participates in a Final Reflection meeting with faculty coach and possibly the project sponsor. 
  • Deliver a copy of all project artifacts, i.e. the equivalent of what you delivered to the project sponsor, by 4:30pm, Friday, 4 May. You will deposit the artifacts in /seniorbox/2175/final-artifacts in a manner similar to how you delivered your poster files. Do not place any material in this area that your project sponsor has identified as confidential or proprietary.
  • Reflection Meeting Discussion Summary deposited in the dropbox in the myCourses site by Tuesday, 8 May, at 11:59pm.
  • Technical report approved by your faculty coach, and deposited in the dropbox in myCourses site by Tuesday, 8 May, at 11:59pm.
  • Complete the senior exit survey but we already mentioned that.

This will then wrap-up another cycle of senior projects.