Co-Op Student Evaluation Project

Meeting Minutes - 03/07/05

• General Notes
• Iteration 2 Features
  • Extended Search Capabilities
  • Form Rejection
  • Department Form Editing
  • Modifying Studing Information
  • Emailing
• Reporting

• For all table summaries, we need to show the relevant date information.
• It should indicate what the focus of each iteration is on our website.
• We need to make sure that we have a good grip on the integration of the employer and student sides of the system by our next meeting.
• We need to make sure that we think about what will happen to reporting when there are multiple different forms in the system.

• We should have the ability to enter partial search criteria
  Eg. the user should be able to enter in part of a name and get all students that match it.
• Should add the ability to search for employer evaluations by company name.
• Need to clarify the format of the quarter search box (20034, 034, etc.).
• Should probably have the ability to specify a range of quarters
  The solution discussed and determined to likely be the best was to have two text boxes that allow the user to enter two different quarters - one for the starting quarter and one for the ending quarter.
• We need to think more about the integration of the student and employer evaluations.
  The search results should have links to both the student evaluation (work report) and the employer evaluations of the student. This also means that there should only be one place to search from to get all of the information.
• There was concern about using DCE account usernames as a search criteria:
  Dr. Contomanolis noted that most departments don't use the DCE username for anything. He stated that most of the departments refer to students solely by their student ID number.
• Should probably add the ability to search by student ID number.
  While this will definitely be a good search criteria (since most departments use this to reference students) there was concern about the fact that the current student ID numbers are the student's social security number. This should probably be discussed further before adding it to the system.

• Need to make sure that the rejection of a form sends an email to the student that was rejected.
  Ideally, this will be a dialog box that will have the student's email address already filled in, with the ability for the person that rejected the form to add their own text. This will allow them to give some details about why the form was rejected.

• They have decided that they do not want departments to be able to edit parts of the form themselves.
  Rather, they want the departments to go through the Co-Op office in order to add, modify, or delete any questions. This will allow them to keep a consistency between the various forms.
• They have also decided that they only want one form, not two different sections to every form.

• We need to talk to Jim Bondi about this to determine how this is going to work with their current process, or how we can modify their process be included in the system's handling of this.

• Dr. Contomanolis had some concerns about who is given the ability to edit email templates.
  After some discussion, he said that he might want to change this in the future so that only administrators (the Co-Op office) will have the ability to modify the email templates. For the meantime, however, we can leave it like it is.
• If this is changed so that only administrators have the ability to edit the email templates, we will probably want to leave the ability to view the templates from the department side of the system.

• We will need the ability to:
  • group likart scale data over a specified range;
  • view student work reports (student evaluations) by some specified grouping (eg. view all reports for a specific quarter);
  • select groupings of quarters, not just one quarter;
  • export data into a spreadsheet;
  • get the summary information for a student.
• As a starting point, we want to have at least the same functionality as exists in the employer reporting.
• We should have the ability to compare and contrast different reports.
  This can be done by running two different reports and manually comparing them (as it is in the employer reporting).
• We don't need any kind of interaction between the student and employer reporting.