Co-Op Student Evaluation Project

Meeting Minutes - 12/7/04

• Everything that we email to the co-op people should also be sent to the ITS contact (Mark)
• Will be done with college of engineering and school of engineering technology
• Ways we will make system more manageable
  • scaling down the scope
  • will have been through key testing by/in May
• We will have two main users:
  • us (the students)
  • the administration (the people who will be using the data after it's collected)
• Will be two kinds of questions
  • rank questions (from 1 to 5)
    • they will be extracting statistics from this
    • this scale will be used for everything (will not change)
    • there are comments associated with each of these questions
      these comments need to be associated with the question and need to allow people to view them both by student and by group scores (all of the answers for a question); the comment fields are going to be required as well
    • might want to have keyword searching through the comments
    • also, if possible, might want to look for phrases/keywords and track statistics from this information
  • essay questions
    • text that will be directly captured
• The data is going to need to be able to be directly viewed as well as exported into other formats
  • the user should be able to select the specific information they want exported
• We are free to develop our own process, but we need to document it
• We should get a Project Plan going soon
  • should have the roles/break down of work in this document
• Don't think of a faculty member as the "model user"
  • will usually not be a faculty member but a support employee
  • shouldn't take what a faculty member would know for granted
• Different groupings of results/students should be taken into consideration
  • possible groupings
    • by graduation year
    • by quarter
    • by which co-op it is (1st, 2nd, etc.)
  • should be able to bring up employer for student, or vice-versa
    • possibly view both at once
    • possibly view all students for an employer
• Look into ways to remind students that they have something to do
  • let them know that they still have some to do or have not submitted a form yet and the due date is coming up (possibly through email notifications)
• They are going to look into the ways that the different departments are going to want students to access the sites
  • Dr. Contomanolis and the co-op department are going to find this out for us
• Where are we going to put the website (where is its "home" going to be)?
  • possibly on JobZone
  • they will get back to us with this information

• Will definitely be important (probably most important)
• Don't necessarily need to be committed to the current style
• Definitely have room to come up with a new or modified user interface for the students
• Should most likely stick with the current back-end user interface and/or extend the current one
• There should (most likely) be a single site for getting the results of both the student and the employer evaluation results
• Printing the information should be taken into consideration
• Usability testing
  need to make sure that we make it clear what can and can't be changed; be sure to explain what we are looking for from them
• Look into doing the evaluation in stages
  do one part, save it online, come back and do more later; this will most likely be very important

• Chris is going to pick up the Co-Op computer sometime tomorrow afternoon
• Get a list of the issues that came up during the move and the changes that were required after the system went online
• Need to start getting some requirements going
• Figure out when to go over and see their system running and get in touch with them about this
• Schedule a meeting with Mark (from ITS)
• Are going to get a list of all of the questions, scales, and possible responses from Dr. Contomanolis tomorrow (12/8/04)

• Exporting the data to a format for use with either Access or Excel (on a non-Unix workstation)
• Database storing/schemas

• what are the hooks that we are going to need to deal with
• what is the extent of the reporting that they are thinking for us
• need to find out about what technologies are going to be used and what research is needed
• when does Dr. Naveda plan on meeting with us next week