The following is a timeline for your activities as a Senior Project faculty coach for the common tasks that all teams are required to do. This timeline aligns with the project timeline for the teams. You will also need to be reviewing the project-specific tasks and artifacts in parallel with the activities specified in this timeline. To receive high marks on senior project, the team must deliver excellent quality work for both the project-specific deliverables and the deliverables that the department requires all project teams to produce.

There are also some general responsibilities of the faculty coach that are not detailed here:

Monitor the team and project progress using your own style. Generally, take a light touch approach, providing both technical and managerial suggestions and guidance when requested, or as you deem appropriate.
Maintain regular communication with project sponsor outside of the team communication channel to determine if the sponsor is satisfied or has concerns about the project or team.
Actively deal with issues brought to you by team members or the sponsor, or when you believe an intervention is necessary for the success of the project, or achievement of the course's educational goals.
Provide regular continuing feedback to the team.

Pre-Start	Coach Activities and Reviews
Prior to the start of the first term	As soon as teams are created and projects assigned, setup kick-off meeting with project sponsor for the second or third class session of the term. If the sponsor is remote, arrange the communication mechanism for the regular meetings, and test it if necessary. If the project requires a project agreement, ask the sponsor how the project sponsor should be listed in the project agreements. Edit the appropriate (RIT or non-RIT, full rights or limited use) project agreement file to include the project name, sponsor name, and sponsor entity type.
Fall	Coach Activities and Reviews
Week 1 14 Jan	Attend the general Senior Project Expectations meeting the first half of the first class session. Hold a Meet Your Faculty Coach meeting with your teams in the second half of the first class session to inform the team of your style for coaching senior projects, and your expectations of the teams that you coach. Hold the Project Kick-Off meeting with the project sponsor. If done on Monday, it will start after the Expectations Meeting. Remind team to send an agenda to the sponsor at least 24 hours before the Kick-Off meeting If the project requires a project agreement: Bring printed copies of the correct (RIT or non-RIT, full rights or limited use) project agreement edited for this project. You will need one copy for each team member. Bring printed copy of Faculty NDA, if a non-RIT project. Students and coach sign agreements, as needed. If an RIT project, give Senior Project Coordinator agreements signed by students. Sponsor does not sign these. The Coordinator will arrange for the Provost to sign the agreements for RIT. For non-RIT projects: If sponsor is authorized to sign agreements, make a copy of the fully executed agreement for each student. Make a copy of all project agreements and give to the Senior Project Coordinator. If sponsor is not authorized to sign agreements, give originals to the sponsor to get fully executed. Ask sponsor to return a copy of all the fully executed agreements when they get signed.
Week 2 21 Jan	Martin Luther King Day (no classes on Monday)
Week 2 21 Jan	Begin regular meetings, at least weekly, with team and project sponsor.
Week 3 28 Jan	Make sure that you have distributed copies of fully executed project agreements to each student, and the Senior Project Coordinator. Remind project sponsor, if that is where they are hung up. Remind team to complete project information survey Start regular review of department deliverables and project artifacts Deliverable review Project website up and running First tracking report published Project synopsis
Week 4 4 Feb	Deliverable review Draft development methodology and project plan
Week 5 11 Feb	Deliverable review Development methodology and project plan Product/process metrics Domain model
Week 6 18 Feb	Create mid-term peer evaluations
Week 7 25 Feb	Discuss with sponsor whether sponsor will be able to attend interim presentation. Deliverable review Review mid-term peer evaluations
Week 8 4 Mar	Ensure team coordinates with project sponsor before selecting a timeslot for the interim presentation. Hold mid-term project review with sponsor and team. Deliverable review Mid-term peer evaluations Inform individual team members of their evaluation by teammates Hold individual discussions on performance, as necessary Interim presentation scheduled
11 Mar	Spring break
Week 9 18 Mar	Based on mid-term project review and peer evaluations, have meeting with team where individual team members and the team overall describe changes they will make. Decide if this discussion should be with or without the sponsor.
Week 10 25 Mar
Week 11 1 Apr
Week 12 8 Apr	Deliverable review Review draft interim presentation when ready
Week 13 15 Apr
Week 14 22 Apr	Send interim sponsor evaluation form to sponsor Schedule interim reflection meeting for finals week. Coordinate with sponsor, if attendance is possible. Remind team members to complete standard course evaluations for their senior project section. Create end-of-term peer evaluations.
Week 15 29 Apr through Finals	Attend interim presentations this week. Remind team members to complete interim presentation evaluation for presentations attended. Hold interim reflection meeting with team, and possibly project sponsor. Deliverable review All project artifacts Project website Presentation evaluations. Provide feedback to team. Sponsor interim evaluations. Provide feedback to team. Peer evaluations. Provide feedback to individual team members. Interim team sellf-assessment Complete coach interim evaluation Submit final grades for term Deposit in sandbox Coach interim evaluation Sponsor interim evaluation Team self-assessment and reflection report
Spring	Coach Activities and Reviews
Week 1 20 May (first full week of term)	Continue regular meetings with team and project sponsor State-of-the-project discussion Deliverable review Review updated project plan Continue regular review of project artifacts on project website
Week 2 27 May	Memorial Day (no class on Monday)
Week 3 3 Jun
Week 4 10 Jun
Week 5 17 Jun	Discuss sponsor attendance at the final presentation. Really encourage the sponsor to attend, if at all possible. Create mid-term peer evaluations
Week 6 24 Jun	Ensure team coordinates with project sponsor before selecting a timeslot for the final presentation. Hold mid-term project review with sponsor and team. Deliverable review Mid-term peer evaluations Inform individual team members of their evaluation by teammates Hold individual discussions on performance, as necessary
Week 7 1 Jul	Attend How to Make a Poster session Based on mid-term project review and peer evaluations, have meeting with team where individual team members and the team overall describe changes they will make. Decide if this discussion should be with or without the sponsor
Week 8 8 Jul	Deliverable review Project poster concept
Week 9 15 Jul	Suggest to sponsor that showing some gesture of appreciation (pizza, burgers and beer, dinner, ...) for the team's work on the project after the final presentation would be nice. Deliverable review Preliminary project poster
Week 10 22 Jul	Deliverable review Technical report outline
Week 11 29 Jul	Come look at poster presentations, if available. Schedule project reflection meeting for finals week. Coordinate with sponsor, if attendance is possible. Remind team members to complete standard course evaluations for their senior project section. Send sponsor final evaluation form to sponsor. Create end-of-term peer evaluations Deliverable review Draft final presentation
Week 12 5 Aug through Finals	Attend final presentations Remind team members to complete final presentation evaluation for presentations attended. Hold final project reflection meeting with team, and possibly project sponsor. Deliverable review Review draft technical report Review all project artifacts Review project website Review final technical report Review presentation evaluations. Provide feedback to team. Review sponsor final evaluations. Provide feedback to team. Review peer evaluations. Provide feedback to individual team members. Review team final sellf-assessment. Complete coach final evaluation Submit final grades for term Deposit in sandbox Coach final evaluation Sponsor evaluation Team self-evaluation and reflection report

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