Your team will be expected to use Trello for the course project.
Your grade will be impacted on how well your use Trello throughout the
term. You will be expected to provide access to your instructor based
on the instructions they provide.
1) Trello Accounts and Board Creation
Each team member
must create a Trello.com account. Once that is done, one member
(team coordinator) will then create a Trello Team and subsequently a Trello Board with the following naming
convention:
Create a Trello team (not a board) for your project using the same naming convention that you used to setup your team's Slack workspace. Use the team name tttt-swen-261-ss-a-name where:
tttt is the academic term, e.g. 2251
ss is your section number, e.g. 05
a is the letter for your team assigned by your instructor, e.g. a, b, c, d, e
name is yourSuperCoolName, mutually agreed original team name
Invite the members of your term project team to this Trello team.
Invite the instructor (and course assistant, if any) to this Trello team.
Your instructor will copy the project's Trello starter board to your team.
Once the board is created:
Give your instructor (and course assistant if applicable) admin rights to the Trello team and board.
Have all team members, instructor (and course assistant if applicable) added to your
board and confirm that everyone has access to it.
Configure these labels into your board so that activities can be categorized, prioritized
and
assigned.
2) Setup Team Logistics
As
a team discuss meeting times and assign roles. Then, create the
"additional lists" ToDo, Doing, Done and Additional Info (as show here).
Under Additional Info list create the following Trello cards: "Team Information" card
Each member adds comment to this
card with their: Name, Role, and at least TWO ways to be reached (SkypeID, cellnumber, etc.)
"Meeting Times" card As a team discuss and record TWO agreed times when the team is committed to meet outside of class. Also agree and document location.
"Meeting Process" card
Agree on how the meetings
will be held and who will do what (preparing agenda; taking turns as
scribe, time-keeper; transcribing action items to Trello, etc.)
Under
"Weekly Status" list
Here you will capture a brief summary
of the team's weekly: High-level accomplishments, Risks/Issues and
plans to mitigate . A card should be created at the end of each week and labeled with that
week's #. This column should also hold any "Meeting Notes" cards. Label
these with the date the meeting was held in format: 20250117 - Meeting Notes <= where number means January 17, 2025). Make sure to include who attended and what major decision were made.
All cards in this list should appear on reverse
chronological order (latest meeting/Week at the top). See example: here
Lastly note that other cards should be created
as a result of action items/risks identified during your meetings or
weekly status. Make sure to assign deadlines and member(s) who will be responsible for each card.
3) Trello use and expectations
The following is needed in Trello for each project
deliverable
Card(s) showing the task deliverable moving through the 3
lists (ToDo -> Doing) and ending up in the (Done) list.
Do not remove/archive the card(s)
until instructed to do so.
A list of tasks that need to be done to complete the
deliverable. These can be placed in additional cards, in the card
description, or in a card checklist.
A due date for the card(s).
Team members who are working on the tasks assigned to the
card(s).
One or more labels assigned to the card.
4) Other notes about using Trello
You should show that each individual isconsistently using your Trello
board throughout the term.
All team members should participate in the upkeep of the board and their should be evidence of steady progress.
Part of your team's grade for all major
deliverables will be based upon your use of the Trello Board in managing your project work.
Trello is pretty basic & largely straightforward to
use, but a good tutorial may be found Here.
